07700 149115 | info@vicocaregroup.co.uk
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Track progress and placement options for all referrals submitted via your account email.

CQC Statutory Data Governance Notice: Referral records and young person profiles stored in this portal are strictly confidential and governed under CQC Regulation 17, UK GDPR & Data Protection Act 2018. Confidentiality must be maintained at all times.
CQC DSPT Compliant
0 Total Referrals
0 Under Review
0 Offers Made

Placement Referral Analytics & Service Category Distribution

Real-Time Local Authority Placement Insights
Service Type Breakdown
Supported Living (Ages 16+) 0%
Residential Care (Ages 12-17) 0%
Semi-Independent Living 0%
Therapeutic Support / Emergency 0%
Placement Conversion & Assessment Pipeline
0
Offers / Placed
0
In Assessment
⚡ Placement Rate: 0% of received referrals converted to active assessments or placements.
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Active 24-Hour Emergency Bed Holds (EDT Placement Locks)

0 Active Locks

Immediate provisional holds placed by Local Authority Emergency Duty Teams & Out-of-Hours Social Workers.

Hold Ref & Home EDT Officer & Authority Young Person Arrival Window 24h Countdown Status Actions
Checking active 24-hour bed holds...

No Submissions Found

You haven't submitted any referrals under this email account, or none match your search criteria.

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Bedroom Management & Vacancy Status

🛏️ Live Bed Vacancy Status Available

Referral Compatibility Matchmaker & Placement Allocation

Target Vacant Room
Bedroom 1 - The Sycamores
Ground Floor | En-Suite Wet Room | 1:1 Care Package | £2,850/wk
Ready for Intake
Active Incoming Placement Referrals (Ranked by Compatibility Algorithm):

Staff 1-to-1 Supervision & Appraisal Form (CQC Regulation 18)

Health and Social Care Act 2008 (Regulated Activities) Regulations 2014: Regulation 18 (Staffing)
1. Wellbeing, Workload & Operational Support
2. Core Care Competencies & CQC Quality Standards
3. Keyworking, Positive Outcomes & Incident Reflection
4. Mandatory Training, Care Certificate & CPD
5. Agreed SMART Objectives & Action Plan
✍️ CQC Regulation 18 Digital Signature Authentication
Draw Manager Signature Here
Sign using mouse or touchscreen
Draw Employee Signature Here
Sign using mouse or touchscreen

🕶️ Import / Update Matterport 3D Scan

Matterport Floorplan Integration: Paste your Matterport Showcase model link or iframe embed code. The system will automatically configure top-down 3D floorplan perspective and measurement tools.

Referral Details: YP (A.B)

1. Referrer Information
Name -
Job Title -
Agency / Organisation -
Contact Email / Phone -
2. Young Person Profile
Initials / ID -
Age -
Gender -
Current Placement Status -
3. Placement Details & Risk Notes
Service Type Requested -
Primary Reasons for Referral -
Risk Assessment Summary
-

Candidate Application

VICO HR Quick Candidate Decisions
Received
CQC Compliance, DBS & Automated Reference Chasing Hub
DBS Pending
48h Active Monitor
Pending
Never Chased
Pending
Never Chased
📜 Formal Employment Offer & Contract Not Yet Dispatched
Generate customized offer particulars with pay rate, hours, and CQC Regulation 19 clauses.
1. Applicant Personal Details
Full Name -
Email Address -
Phone Number -
Location / Town -
2. Role & Availability
Position Applied For -
Availability -
3. Right to Work & Declarations
Right to Work in UK -
UK Driving License -
Over 18 Years Old -
Cautions / Convictions -
Enhanced DBS on Update Service -
Pre-employment Checks Consent -
4. Curriculum Vitae (CV) Attachment
No CV attached
PDF / DOCX Candidate File
💳 Staff Payroll & BACS Banking Details Pending Submission
🔒 HMRC PAYE/RTI & BACS direct deposit credentials securely submitted by employee.
Bank Name -
Account Holder Name
-
UK Sort Code
-
Account Number
-
National Insurance (NI) Number
-
Payroll Submission Date -
5. Internal HR Scorecard & Panel Assessment
👥 Multi-Panel Collaborative Scoring
⭐ Overall Panel Score: 0.0 / 5.0
Awaiting Panel Evaluation
🎯 Lead Interviewer Evaluation Panel Lead
🎯 2nd Panel Member Evaluation Panelist 2
🪪 Candidate Uploaded Compliance & ID Documents CQC Single Central Record
1. Passport / Photo ID
⏳ No file uploaded yet
2. Proof of Address
⏳ No file uploaded yet

Schedule Candidate Interview

Scheduling interview for Candidate (Role). An automated calendar invitation email will be sent upon confirmation.
Click Auto Teams to auto-generate a Microsoft Teams meeting link for this candidate.

🪪 Candidate Compliance Document

↗ Open in Full Tab

+ Add Subscriber to Mailing List

You can paste multiple emails separated by commas, spaces, or line breaks.

Automated Offer Letter & Employment Contract Generator

⚙️ Employment Particulars

✅ CQC Regulation 19 Compliance Clause, 28 Days Holiday entitlement, Workplace Pension, and Enhanced DBS Contingency are automatically incorporated.
✏️ Word-for-Word Editing Active (Click anywhere below to edit text directly)
VICO Care Group
CQC Regulated Supported Living & Healthcare Services
VICO Care & Wellbeing Ltd
58 Northgate Street, Gloucester, GL1 1SQ
Recruitment@vicocaregroup.co.uk | 07700 149115
Date: 30 August 2026
Dear Candidate,

CONFIDENTIAL: CONDITIONAL OFFER OF EMPLOYMENT

On behalf of VICO Care & Wellbeing, we are delighted to offer you the position of Support Worker subject to the terms and particulars outlined below:

Position / Role:Support Worker
Rate of Remuneration:£14.00 / hour
Contracted Hours:37.5 hours / week
Employment Type:Permanent Full-Time
Primary Work Base:VICO Solihull Supported Living Hub
Proposed Start Date:01 September 2026
Probationary Period:6 Months
Reporting Manager:Registered Care Manager
CQC Regulation 19 Pre-Employment Contingency

In accordance with CQC Regulation 19 (Fit and proper persons employed) and Health and Social Care Act 2008 standards, this appointment remains strictly conditional upon receipt of a satisfactory Enhanced DBS Certificate with barred list checks, two satisfactory professional references, and UK Right to Work verification.

Holiday Entitlement & Workplace Pension

You will be entitled to 28 days statutory paid holiday per annum (pro-rata for part-time roles) inclusive of UK bank holidays. You will also be automatically enrolled into the statutory VICO Care Workplace Pension scheme subject to qualifying earnings.

For VICO Care & Wellbeing:
S. Coates
Human Resources & Recruitment Lead
Candidate Digital Acceptance:
⏳ Awaiting Candidate E-Signature via Portal

Candidate Rejection & Empathetic Feedback

Select a feedback template below to send a polite, CQC-compliant, and encouraging rejection email to Candidate for Role.

👾 Search & Insert GIPHY Animated GIFs

Powered by GIPHY API

📥 Import Subscribers from CSV / Mailchimp

Upload a CSV file or Mailchimp subscriber export (`.csv` or `.txt`). Our system will automatically detect the email addresses and skip duplicates.

Click or Drag & Drop CSV File
Supports Mailchimp CSV exports, Excel CSVs, and text email lists

+ Post New Job Opening

Job Description (JD) & Person Specification (PS) Documents

Attach official documents via Direct File Upload, VICO Document Library, or Web Link.
No File Attached
No File Attached

Manage Entra ID App Roles

Connected to Microsoft Graph API Directory
Target User Account
user@example.com
Auth: Microsoft 365 Entra ID
Graph User ID
Local / Firebase
0 Roles
Manage job vacancies, review applications, conduct interviews, issue offer letters, and maintain the Single Central Record (SCR).
⚖️
CQC Regulation 17 Statutory Audit Notice: Any changes made to Microsoft Entra ID App Roles are immediately logged to the immutable Firestore Security Audit Log with timestamp, administrator email, and client IP. Firebase custom security claims will update automatically.

➕ Assign Role to User Account

Supports Microsoft 365 Entra accounts, Google sign-ins, and registered email accounts.

+ Add New Care Home

💡 Smart Parser: You can paste either the direct Matterport share link (https://my.matterport.com/show/?m=...) or the full HTML embed code (<iframe src="..."></iframe>) from your Matterport dashboard. The system will extract and validate the exact URL automatically!
CQC Regulation 19 • Single Central Record Verified Reference

📄 Official Digital Employment Reference

🛡️ CQC Audited

📅 First-Day Welcome & Orientation Itinerary Creator

Candidate Orientation Dispatch: This interactive induction schedule will be delivered to the candidate's self-service portal, providing GPS directions, reporting times, assigned mentor contact, and required documents.
New Starter
Candidate Name
M365 Cloud Dispatch

🗓️ Allocate & Publish Shift

CQC Regulation 18 Compliant Roster: Published shifts sync live to staff's VICO Care Companion Android app with turn-by-turn navigation and 1-click team dialing.
High Priority Alert